MelbMUN 2018 Welfare Policy
Part I: Scope
- The scope of this policy is to govern the behaviour of participants at all Melbourne Model United Nations (MelbMUN) events and over the duration of the conference. It is intended to resolve problems and disputes justly and efficiently when and if they arise.
- The aim of this policy is to prevent discrimination in any form at MelbMUN events.
- By participating in MelbMUN 2018, all participants hereby agree to all clauses outlined in this welfare policy.
- The welfare policy is subject to amendments by the USG of Welfare and approval of Co-Secretary Generals.
- Amended clauses will be announced during committee hours and taking into effect after 15 minutes of the announcement,
Part II: Definitions
2.1. ‘The conference’ refers to all MelbMUN 2018 related events, such as but not limited to the training sessions, conference, and social events, and will be used interchangeably with the term ‘MelbMUN 2018’ and ‘MelbMUN’.
2.2 For the purposes of this policy:
2.2.1. Secretariat refers to the organising committee of MelbMUN, including the Secretary-Generals, Under-Secretary-Generals and any other person involved with the organisation of the conference,
2.2.2. Participants includes all delegates, committee directors, members of the Secretariat, observers and any other person involved in MelbMUN,
2.2.3. Director refers to a participant registered as a director of a MelbMUN committee,
2.2.4. Delegate refers to a participant registered as a delegate on a MelbMUN committee,
2.2.5. Observer refers to a participant who has been registered as an observer with the MelbMUN 2018 secretariat team,
2.2.6. Head delegate refers to a person nominated by a university delegation as the person responsible for working with the USG for Welfare and the Secretariat to maintain the well-being of their delegation,
2.2.7. USG Welfare refers to the Under-Secretary-Generals for Delegates and Welfare,
2.2.8. Sober Representative refers to a nominated member of the Secretariat and designated individuals.
Part III: Standard of Behaviour
3.1. All participants are expected to behave at all times in a way that does not bring the name of MelbMUN into disrepute.
3.2. All participants shall obey Australian federal laws and Victorian state laws. This includes but is not limited to:
3.2.1. Only consuming alcohol if they are of legal age (18 years of age)
3.2.2. Not consuming illicit substances
3.2.3. Not damaging property
3.2.4. Not harming other conference participants or members of the general populace.
3.3. All participants will treat other participants with respect. This includes but is not limited to:
3.3.1. Not discriminating against or insulting based on race, gender identity, sexuality, ethnicity, disability, religion, financial status, etc.
3.3.2. Not harassing, intimidating or otherwise making uncomfortable, another person,
3.3.3. Following directions given by the Secretariat and Directors.
Part IV: Standard of Behaviour (Roaming delegates)
4.1. Roaming delegates are free to roam between, observe, or otherwise participate in other committees at the discretion of committee directors.
4.2. Members of the International Press Gallery must observe additional behavioural restrictions including
4.2.1. Not reporting on matters that are “off the record”,
4.2.2. Photographing delegates only with permission,
4.2.3. Publishing photographs of delegates only with permission,
4.2.4. Not reporting information acquired from a delegate they reasonably believe to be intoxicated,
4.2.5. Following all instructions of the IPG Director and the Director of the committee the press delegate resides in.
4.3. Directors reserve the right to bar press delegate(s) from entering their committee at their discretion.
4.4. Part 4 does not limit or override the behavioural standards as stated in part III
Part V: Standard of Behaviour (Directors)
5.1. Directors must ensure they exercise their powers as directors in conformity with part 3.3.1. of this code, including the powers of:
5.1.1. designating awards,
5.1.2. selecting speaking order,
5.1.3. administering punishments including creative punishments
5.2. Directors are responsible for the well-being of delegates in their committee while subject to rules of procedure
5.2.1. Directors have a responsibility to ensure members of their committee are in conformity with this code while subject to rules of procedure,
5.2.2. Directors have no special responsibility to members of their committee of directorship while members are not subject to rules of procedure.
5.3. Directors must not initiate romantic and/or sexual relationships with delegates on their committee of directorship in the duration of the MelbMUN conference.
5.4. Part V does not limit or override the behavioural standards as stated in part III
Part VI: Standard of Behaviour (Observers)
6.1. Observers are free to roam between, observe and sit in on committee sessions at the discretion of directors
6.2. Observers must observe additional behavioural restrictions including:
6.2.1. not sharing/spreading sensitive committee or crisis information between delegates,
6.2.2. not disrupting or contributing to committee proceedings in any way, except where permitted by the director,
6.2.3. not attempting to influence committee proceedings or delegate positions,
6.3. Observers do not have speaking rights in committee, nor can they be granted speaking rights by directors
6.3.1. Observers are able to upgrade their observer pass to a delegate ticket upon payment of the difference between amount paid and full delegate fee to the Secretariat
6.3.2. Upgrade of observer tickets may only be approved by the Secretariat with the consent of the director(s) of the committee the observer wishes to join
6.3.3. Only upon upgrade to delegate ticket may observers assume a committee position and be granted speaking rights
6.3.4. Upgrade of observer tickets dependent on availability of delegate positions
6.4. Directors reserve the right to bar observers from their committee at their discretion
6.4.1. Directors reserve the right to reject observer upgrades to delegate positions on their committee at their discretion.
Part VII: What to expect from MelbMUN
7.1. MelbMUN will endeavour to provide a fun, safe environment for all participants
7.2. MelbMUN will not discriminate between participants on the basis of race, gender, sexual or gender identity, ethnicity, ability, financial status, age etc.
7.3. MelbMUN will endeavour to provide a just disciplinary process. This means we will:
7.3.1. Take steps to hear all sides of a disagreement, where reasonable,
7.3.2. Take steps to ensure all participants are safe,
7.3.3. Follow this Code of Conduct in our decision-making,
7.3.4. Provide reasons for decisions.
Part VIII: Head Delegates
8.1. To ensure MelbMUN is safe and inclusive for all delegates, delegations with five or more members must appoint a Head Delegate.
8.2. MelbMUN requires that Head Delegates be present for a debrief with the USG Welfare before the first committee session.
8.3. MelbMUN expects that Head Delegates be especially well acquainted with the provisions of this document.
8.4. MelbMUN will support Head Delegates by:
8.4.1. ensuring briefing sessions are held respecting confidentiality
8.4.2. ensuring the USG Welfare facilitate debriefs to help Head Delegates achieve the ideal of a safe and inclusive conference,
8.4.3. ensuring any grievances or incidents reported are addressed justly and efficiently by the Welfare team,
8.4.4. ensuring open access to appeal processes afforded to all delegates in this document involve the Head Delegate when the appellant wishes,
8.4.5. relaying details of local support services in cases of disclosure of sexual assault.
Part IX: Social Events
9.1. MelbMUN recommends the following to be adhered to when organising social events:
9.1.1. the consumption of alcohol be accompanied by a sufficient amount of food,
9.1.2. free alcoholic drinks not be distributed in such a manner as to encourage excessive drinking at events,
9.1.3. the distribution of alcohol should always be in accordance with the event provider’s “Responsible Service of Alcohol” obligations,
9.1.4. in the absence of this, the service of alcohol be in accordance with legislated requirements
9.1.5. Failure to comply will result in refusal of service,
9.2. At each social event, a sober representative as defined in 2.1.7. will be in attendance. They must:
9.2.1. retain a blood alcohol concentration of zero throughout the event,
9.2.2. wear a lanyard denoting their role.
Part X: Sexual Harassment and Sexual Assault
10.1. MelbMUN aims to create an environment free from sexual assault and sexual harassment where all participants are treated with courtesy and respect.
10.2. This policy is not intended to vary rights and responsibilities under the law of Victoria.
10.3. Sexual harassment includes, but is not limited to:
10.3.1. making promises or threats in relation to sexual activity
10.3.2. displaying sexually graphic material
10.3.3. unwelcome sexual gestures
10.3.4. persistent requests for sex or intimate physical contact
10.3.6. sexually based insults or threats
10.4. In the event of sexual assault or sexual harassment, MelbMUN encourages the survivor to report through any of the following mechanisms
10.4.1 the anonymous reporting form
10.4.2. informing their Head Delegate
10.4.3. informing the Welfare USG
10.4.4. informing any other member of the Secretariat
10.4.5. informing a nominated sober representative
10.4.6. informing the police
10.5. Any disclosure to any member of the Secretariat shall be treated as strictly confidential, unless other participants may be in danger, in which case only the parts of the disclosure considered to be reasonably necessary for the safety of conference participants may become non-confidential.
10.6. In the event of a disclosure to the Welfare team, the wishes of the survivor shall be considered of paramount importance. We will take the welfare of the survivor and others seriously, and so in cases where the survivor and/or other participants may be in immediate danger, emergency services may be contacted at the discretion of the Welfare Team. Aside from this, a number of measures may be taken, depending on the survivor’s wishes and the nature of the event:
10.6.1. Referral of the survivor to external services such as the Sexual Assault Crisis Line,
10.6.2. A formal warning to the disclosed perpetrator explaining why their behaviour was unacceptable,
10.6.3. Demand that the offending material be removed,
10.6.4. Moving the disclosed perpetrator to another committee and/or different accommodation,
10.6.5. Expelling the disclosed perpetrator from MelbMUN,
10.6.6. Informing the police,
10.6.7. Any other measure deemed reasonably appropriate by the USG of Welfare and Co-Secretary Generals.
10.7. A respondent who is penalised shall have the right to appeal to the Behaviour Review Board
Part XI: Departures from the Standard of Behaviour
11.1 In the event of a departure from the standard of behaviour, the Behavioural Review Board may decide upon an appropriate punitive measure. Such measures include, but are not limited to:
11.1.1. Demanding an apology
11.1.2. Not allowing a participant to consume alcohol at a particular event or at all events of the conference,
11.1.3. Not allowing or ejecting a participant to attend a particular social event of all remaining social events,
11.1.4. Moving a participant to another committee,
11.1.5. Ejecting a participant from a particular social event,
11.1.6. Expelling a participant from MelbMUN,
11.2 Sober Representatives may
11.2.1. Prevent a participant from consuming further alcohol at an event,
11.2.2. Demand an apology from a participant,
11.2.3. Relocate a participant at an event
11.2.4. Exercise any other power agreed upon by the Secretariat.
11.3. The USG Welfare may, without consulting with the Behaviour Review Board:
11.3.1. Demand an apology
11.3.2. Prevent a participant from consuming alcohol at a particular event or at all events of the conference
11.3.3. Move a participant to another committee
11.3.4. Any other power agreed upon by the Secretariat.
11.4. Particularly serious departures from the expected standard of behaviour as described in Part III, which may result in one of the more serious measure include but are not limited to:
11.4.1. deliberately or recklessly causing damage to property,
11.4.3. violent behaviour,
11.4.4. offensive behaviour,
11.4.5. unjustifiably interfering with the wellbeing of other participants,
11.4.6. disrupting any official MelbMUN function,
11.4.7. failing to give due respect to MelbMUN’s guests and speakers,
11.4.8. use, possession and distribution of or request for prohibited drugs,
11.4.9. sexual assault or sexual harassment.
11.5. In interpreting the nature of a participant’s behaviour and an appropriate response, the Officers and Behaviour Review Board may have regard to whether the offending action/s were committed:
11.5.1. during MelbMUN competition,
11.5.2. during a MelbMUN official function,
11.5.3. during a MelbMUN seminar or guest presentation,
11.5.4. at a MelbMUN social function or,
11.5.5. while travelling to or from a MelbMUN function or competition.
Part XII: Behaviour Review Board
12.1. There shall be a MelbMUN 2018 Behaviour Review Board comprised of:
12.1.1. The USG of Delegates and Welfare,
12.1.2. Both Co-Secretary Generals,
12.1.3. Two optional advisory board members, with no voting power, nominated from head delegates and committee directors.
12.2. The Behaviour Review Board will deliberate on:
12.2.1. any matters concerning the behaviour of MelbMUN participants and
12.2.2. duties as determined by this policy
12.3. The Behaviour Review Board will convene, as soon as possible;
12.3.1. at its own discretion,
12.3.2. by motion of a Secretary-General or
12.3.3. upon receipt of a complaint, in writing, by a MelbMUN participant, requesting a convention of the Behaviour Review Board.
Part XIII: The Review Process
13.1. The Behaviour Review Board may determine its own procedure for hearing any complaint.
13.2. The Behaviour Review Board shall;
13.2.1. treat all complaints as strictly confidential,
13.2.2. conduct its proceedings in a fair and sensitive manner,
13.2.3. handle all complaints in a timely fashion and
13.2.4. give reasons for their decision to the parties.
Part XIV: Right of Appeal
14.1. A participant who receives punitive measures by the Behavioural Review Board shall have the right to appeal to the MelbMUN Board of Appeal.
14.2. The Board of Appeal shall consist of:
14.2.1. Five predetermined secretariat members.
14.3. The ruling of the Behaviour Review Board may be overturned by a motion attaining majority of the MelbMUN Board of Appeal,
14.3.2. The decision of the MelbMUN Board of Appeal is final.
Part XV: Photography
15.1. The Secretariat reserves the right to photograph or video any person bound by this code of conduct.
15.2. If a person does not wish to be photographed or filmed at MelbMUN, that person must inform a member of the MelbMUN Secretariat.
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